A community task force is comprised of multiple organizations, employees, members and volunteers working together to solve a complex problem.
Between these various organizations, there are numerous people and projects to account for.
That’s why community task forces are looking for ways to work smarter–not harder–and it starts with technology.
Centralize Communications for all Stakeholders
Community task forces need a clear hub where all digital assets can be stored and accessed–ideally, without any logins or passwords.
Using a secure collaboration tool, task forces can centralize meetings, events, files, conversations, reports, and newsletters all in one location. Instead of disparate processes and siloed communications, technology allows for each subgroup within the larger task force to get organized in the following ways:
- Facilitate team communications with searchable email, messaging, and shared calendars.
- Customize privacy settings to keep some workspaces open only to select individuals.
- Manage messages, documents, and tasks for a certain project in one organized place.
- Share confidential reports with select members or executives.
- Distribute thought leadership content and team communications to specific boards, committees, and departments.
Because task forces are made up of multiple members from across the community, collaborative technology can organize internal teams and communications, making it easy for new members to jump in and get up to speed. This limits confusion in the process.
Consolidate Tasks and Segment Roles
A task force is best equipped to advance its mission when roles and responsibilities are properly defined and assignments delegated properly.
Lean on intuitive technology for task management and accountability becomes easier to gauge. Task force leaders can use task management and communication tools to do the following:
- Monitor tasks from beginning to end.
- Assign roles and responsibilities.
- Keep priorities and commitments top of mind.
- Implement and manage diverse activities.
- Segment audiences and customize messaging for individual task forces.
- Create a culture of accountability.
- Reduce communication silos.
By orchestrating and managing all information in a central hub, task force leaders can sleep at night knowing everything and everyone is accounted for.
Ready to address the chaos of poor communication? Give your nonprofit the structure it deserves, and implement technology to organize community task forces. View a demo of Cureo, the online collaboration tool for nonprofits, or subscribe to our blog for more information.